Terms

By using Townhall Records you agree to the following. 1. Everything is recorded. Every action you take on this service is written to a tamper-evident record. For each action we also keep, privately and encrypted: your IP address, a device identifier and a browser-session identifier created by your browser, a small cookie that lets us recognise your browser when you open your link again, your browser type, screen, language and time-zone settings, the approximate place the network reports for your address, and the time. This is required, for everyone, so that the meeting or election can be checked afterwards. 2. Who can see it. The public page shows what happened, by flat number, and only a short coded fingerprint of the IP address and device for each entry, never the address itself. The society's Organizer and Hosts can see a shortened form (part of the IP address, a short device code). The full details are shown only to the platform owner when a society, a court or a law-enforcement authority lawfully asks for them, and every such viewing is itself recorded on the public page. 3. Secret ballots stay secret. For a secret ballot, the system records THAT your flat voted, when, and from which device. It does not record, and cannot show, WHAT you voted. Your choice is kept in a separate box that holds no flat number and no time. You receive a receipt code that proves your ballot is counted without revealing your choice. 4. Personal details. Your name, e-mail address and mobile number are never published in full; they appear partly hidden with * . If the society turns it on, the Attendance Monitor may take your photo, with your agreement, together with the date, time and place of the photo. The photo is stored encrypted, is not public, and can be seen only by the Organizer and Hosts; only its fingerprint and time are in the public record. You may refuse the photo and ask for the Organizer's alternative. On the public page and in the PDF EVERY name, e-mail address and mobile number, including those of the Organizer, Hosts and Attendance Monitors, is shown only in a hidden form (for example Raj****** Aga******, ********[email protected], ******3210). The full value is seen only by the person who is doing the work or the verification, on their own screen and only while they do it; it is hidden again as soon as it is done. The date, time and role of everything you do are public. Payments are taken through IT SERVICES BY RAJAT AGARWAL, which sees the payer's name, e-mail and mobile number for the payment ledger only. The Grievance Officer for personal data is Rajat Agarwal; write to him through the privacy form of any event; he answers within 30 days. 5. The records are permanent. The public record cannot be edited or deleted by anyone, including the platform owner. Private details (contacts, IP addresses, device identifiers) can be made unreadable on a lawful erasure request; the public fingerprints then remain but cannot be traced back to you. 6. Your duties. Use your own passcode, never share it, and do not try to vote more than once for a flat or for a flat that is not yours. Attempts are recorded. 7. Software only. Townhall Records is software owned by IT Services by Rajat Agarwal. We make software products, solutions and applications. We do not run, supervise or take part in any meeting, election or dispute of a society, and we do not coordinate with any government authority. The society and its Organizer are responsible for their bye-laws, notices, rules, results, and for any disagreement or legal matter among members; those are matters for the society and its members. 8. How it performs. How the software performs depends on many things, including your internet connection, your device and the local laws that apply to you. The service is provided as it is. To the extent the law allows, IT Services by Rajat Agarwal is not liable for any loss arising from a society's meeting, election or dispute. 9. The full record. We publish the complete record of each event, with every detail and with personal details hidden as ****. Anyone can download it and save it as a PDF. By using Townhall Records you confirm that you have read and accept these terms.